Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to provide administrative support to the CEO. This role requires excellent time management skills, strong communication abilities, and the ability to handle confidential information with discretion. The ideal candidate will act as a key liaison between the CEO, internal teams, and external stakeholders, ensuring the smooth execution of the CEO’s priorities and projects.

Executive Support:

• Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.
• Screen and prioritize emails, phone calls, and other correspondence for the CEO.
• Prepare reports, presentations, and other documents required by the CEO.
• Attend meetings with the CEO, take detailed minutes, and follow up on action items.
  

Communication & Administrative Management:

• Organize and maintain the CEO’s documents, files, and records.
• Handle confidential information with professionalism and discretion.
• Support the CEO in ad-hoc tasks and assignments to optimize workflow.

B2B Newsletter and Community Management:

• Assist in the development and management of a B2B newsletter targeting CxOs, ensuring it provides valuable insights and timely updates.
• Support the creation of written content, leveraging AI tools to optimize and tailor content for CxO audiences.
• Coordinate and assist with community engagement activities to build and strengthen relationships with C-level executives and industry peers.
• Collect and consolidate feedback from the community to help refine and improve content and engagement strategies.

• Bachelor’s degree in Business Administration, Project Management, Communications, or a related field.
• 2-4 years of experience in project coordination or a related role.
• Strong research, analytical, and problem-solving skills, with the ability to synthesize information into actionable insights.
• Excellent communication and interpersonal skills, with proficiency in both Vietnamese and English.
• Proficient in Microsoft Office Suite and project management tools.
• Ability to manage multiple priorities and thrive in a fast-paced environment.
• Proactive and strategic mindset with a passion for business development and community engagement.