HR & Admin Executive

You will help organize and coordinate administration duties and ensure high levels of organizational effectiveness. You will also assist our team in matters that may come up in the course of your job as well as provide general administrative support to our employees.

HR Operations

• Assist HR Manager in taking care of employee experiences cycle: on-boarding, talent management, engagement, and departure processes for employees (including but not limited to: business card, working desk, welcome kit,…).
• Assist HR Manager in staff activities /events organization and office refresh agenda.

Payroll

• Lead, review monthly payrolls with 3rd party service partner 
• Track timesheet, leaves of all employees

Office & Accounting Admin

• Manage phone calls and correspondence courier/delivery (e-mail, letters, packages etc.).
• Deal with the landlord and vendor/supplier regarding the operations.
• Ensure all the equipment in the office and studio that is operated and maintained in a good condition.
• Manage travel arrangements (flights, hotel, transportation…).
• Perform bookkeeping tasks such as invoicing, monitoring accounts payable in obtaining and providing the necessary documents, and budget tracking.
• Perform other relevant duties when needed. 
• Perform duties assigned by CEO when needed. 

• Proven experience as an office administrator, office assistant or relevant role.
• Outstanding communication, interpersonal and organizational abilities.
• Familiarity with office management procedures and basic accounting principles.
• Excellent knowledge of MS Office.
• Integrity & trustworthy.